Modenafiere
Gruppo BolognaFiere
Enjoy the fair in total safety
MODENAFIERE
Safety regulation of "MODENAFIERE" exhibition centre
FOREWORD AND PURPOSE OF THE DOCUMENT

This file is written by ModenaFiere S.r.l. in accordance with the legal obligations for information and coordination of the works referred to in art. 26 of Decree Law (D.Lgs.) 81/08 and all directly or indirectly related legislation.
The intended recipients of this information document are therefore companies and/or self-employed persons working inside the exhibition centre.

This risk information document does not cover risks associated with the activities of contractor companies or individual self-employed workers (subsection 3 of art. 26 Decree Law 81/08).

The Safety File is not intended to replace but instead to supplement the contractual provisions and obligations of providers and users of services contracted out by and/or coordinated by ModenaFiere S.r.l. and contained in documents such as:

>> - Technical Regulations and General Conditions of Participation at the Event
>> Various forms booklet
>> Single Evaluation Document of Interference Risks (D.U.V.R.I).

1.  EXHIBITION CENTRE EMERGENCY PLAN

ModenaFiere has an Emergency Plan which serves to regulate behaviour and measures to be adopted in an emergency.
In an emergency, the internal telephone number to be called from telephones in the exhibition centre during periods of trade fair activity is:

Switchboard: 059 848380
Assistance Office: mobile phone 338 6834546;
from internal telephone 264

In the event of an emergency of any kind, the person making the call must specify:
1. location of the event:
- hall
- external area
- services centre/offices
2. type of emergency (fire, flood, accident, injury, sudden illness, etc.)
3. scale of event (damage to property or injury to persons)
4. indicate whether people are injured and if so how many
5. the caller’s name
6. telephone number
7. role (exhibitor, stand builder, etc.)
8. other useful information requested by operator


As ModenaFiere has a fire-fighting system (extinguishers, hydrants, etc.) and its own fire-fighting team which is present during exhibitions, in the event a hazard situation arises the fire team must be informed immediately by means of the telephones and fire warning devices present in the exhibition centre:

Besides notifying the fire service personnel as described above, each company must ensure that its workers remain calm and follow the instructions of the appointed personnel. The Exhibitor may use the extinguisher that must be present in every stand as stated in the general conditions of participation.

If the order to evacuate is given, workers must refrain from running or shouting and must make their way to the nearest marked safety exit without using the lifts.

2. EXPENSES CHARGED TO COMPANIES - DUVRI

2.1. EXHIBITORS’ OBLIGATIONS

The Exhibitor, and likewise all companies that it appoints to carry out work in the exhibition centre, is obliged to observed the following workplace health and safety provisions, and in particularly those established by the Amalgamated Law 81 of 9 April 2008 and subsequent amendments and supplements.

When assigning the stand set-up and dismantling work or any other work or supply inside the exhibition centre, the Exhibitor must:

1. Verify, in accordance with Decree Law 81/08, the technical and professional suitability of the company to which the stand set-up contract has been awarded and of all subcontracting firms and self-employed workers. This must be done by requesting a certificate of registration with the chamber of commerce, industry and artisanship and a self-certification by the contractor company or self-employed workers that they possess the technical and professional requirements and/or anything else required by applicable legislation. In accordance with the aforesaid decree law, art. 26, subsection 4), the client company is jointly liable with the contractor in the event of failure to pay the wages and social security and insurance contributions;

2. Provide said parties with detailed information on the specific risks that exist in the place in which they are required to work, providing them with the Technical Regulations and General Conditions of Participation at the Event, the Exhibition Centre Safety Regulations and the general D.U.V.R.I. (Single Evaluation Document of Interference Risks) for the event, produced by the Organiser and ModenaFiere S.r.l.. and published on the website www.modenafiere.it;

3. Cooperate with the contractor company management in implementing the measures to prevent and protect against risks of workplace accidents connected with the working activity established in the contract;

4. Coordinate the worker risk protection and prevention actions by sharing information for purposes that include eliminating risks due to interference between the work of the various companies involved in the work as a whole;

5. In accordance with art. 26, subsection 3 of the aforesaid decree, meet the requirements of the previous points by preparing the DUVRI (Single Document for Evaluation of Risks of Interference) of the stand in order to promote cooperation and coordination of the activities present (e.g. stand set-up work carried out by contractors interfering with product positioning activities, timeframes of operations, etc.). The single risk evaluation document must be kept at the stand during all working stages so that it can be followed by the contractors and coordinated by the exhibiting company ;

6. Clearly state the costs envisaged for safety in all contracts, including subcontracts and supply contracts with contractors in accordance with art. 26, subsection 5. The Supervisory Authorities may request that the contracts be verified in the event of a workplace accident in accordance with art. 26, subsection 4;

7. If the Exhibitor’s own personnel are present in the stand, carry out a risk assessment pursuant to art. 17, subsection 1, letter a) of Decree Law 81/08;

8. Keep the aforesaid document, signed by the relevant company figures, at the stand for inspection by the Supervisory Authorities for the entire duration of the stand set-up and dismantling work. For this purpose, on the website www.modenafiere.it the Exhibitor may consult a document enclosed with the general exhibition DUVRI called the EXHIBITOR MEMORANDUM, which lists the documents that must be kept in the working areas.

In the event of failure to observe the aforesaid points, penalties may be imposed on the employers, directors and appointed persons in accordance with applicable legislation.

2.2. OBLIGATIONS OF STAND FITTERS AND CONTRACTORS

The companies must:
1. Evaluate the risks associated with performance of the work established in the aforesaid contract in accordance with art. 17, subsection 1, letter a) of Decree Law 81/08. This document must identify, analyse and evaluate the specific risks to safety and health relating to the company and the work deriving from the use of equipment and the operating procedures, which may be clarified with diagrams and instructions for setting up/dismantling the stand, and is completed by identification of personal protection equipment;
2. Check the technical and professional suitability of subcontractors (if any) by means of the procedures described above;
3. Observe the workplace health and safety legislation while carrying out work;
4. Forward all information received from the Exhibitor, including the DUVRI, to subcontractors (if any);
5. Stipulate the subcontract in writing, passing on to the Subcontractor the obligations and expenses established in this document;
6. Keep all the documentation described above and required by law on the stand.

As mentioned above, the general Single Evaluation Document of Interference Risks (DUVRI) for the show with an indication of the risks of activities can be viewed on the website www.modenafiere.it If the exhibitor and/or a contractor observes risks that are not evidenced in this document, they must be reported following the method described on the website.

2.3. COMPETENT FIGURES REGARDING SAFETY

The competent figures regarding safety for the Organisers can be viewed on the website www.modenafiere.it The competent figures regarding safety and the Prevention and Protection Service for ModenaFiere S.r.l.. are the following:

>> Legal representative of ModenaFiere s.r.l,;
>> Prevention and Protection Service Manager;
>> Technical Office Manager (reporting to the Employer);
>> Appointed Doctor;
>> Fire-prevention and first aid services personnel;
>> Operative services organising and coordinating the production activities of ModenaFiere;

3. ACCESS TO EXHIBITION CENTRE

Access to the exhibition centre is permitted solely to persons legitimately in possession of a valid entrance document, which must be retained for the entire period spent inside the exhibition centre and exhibited whenever requested by the service personnel.
For the public during exhibitions, this document is the entrance ticket.
The Exhibitor is responsible for ensuring that the companies carrying out work in the exhibition centre on its behalf meet the necessary requirements.

In all cases, admission of persons and vehicles to the exhibition centre is governed by the following provisions and procedures.

3.1. ACCESS TO VEHICLES and RULES FOR INTERNAL VEHICULAR TRAFFIC

Access to the exhibition centre via the authorised vehicle entrances will be permitted solely to vehicles provided with specific authorisation and to people in said vehicles, provided they are in possession of an admission document. Inside the exhibition centre vehicles may park only in the designated spaces (exhibiting an admission document) and may not remain after the exhibition centre’s closure time. In particular it is not permitted to unload and deposit containers or removable parts of vehicles. If the above requirements are not observed, ModenaFiere may remove the vehicle from the exhibition centre at the risk and expense of the owner and/or holder of the access authorisation.
In accordance with work safety legislation, ModenaFiere and the organiser may establish specific criteria for admission to the exhibition centre during the stand set-up work and may restrict vehicle access and/or apply charges in the event vehicles are parked outside the spaces or for longer than the timeframes established by the organiser.

As regards the use of vehicles or lift trucks inside the exhibition centre, companies must strictly observe the following provisions and prohibitions:

- It is forbidden to enter the exhibition halls with motor vehicles without specific authorisation from ModenaFiere S.r.l... It is forbidden to enter the exhibition halls with internal combustion engine vehicles; access is permitted to transport and lifting vehicles provided they are electrically powered (electric lift trucks) or equipped with catalytic exhaust and the engine is switched off immediately during loading and unloading operations.
- It is forbidden to operate vehicles in the exclusively pedestrian areas and in general on all agglomerate cement slab and stoneware floors.
- The vehicles must be kept to a speed of below 15 km/hour at all times.
- When waiting with motor vehicles for extended periods of time, the engine must be turned off.
- Vehicles may be parked only in the designated spaces.
- It is forbidden to park vehicles in such a way as to obstruct emergency vehicle routes, escape routes or entrances to the halls.
- As soon as the goods unloading operation has been completed, the vehicles must be removed from the exhibition centre.

4. CHARACTERISTICS OF THE EXHIBITION CENTRE

4.1. CHARACTERISTICS OF THE HALLS:

MAXIMUM PERMITTED LOADS ON FLOORS

It is forbidden to overload the exhibition centre floors with distributed loads greater than 1000 kg/square metre. In the event of higher concentrated loads, a means of spreading the load on the floor must be adopted so that this limit is not exceeded at any point. It is also forbidden to enter the halls with tyred motor vehicles with a total weight fully laden in excess of 3500 kg.

4.2. USE OF LIFTING EQUIPMENT

Non-manual lifting equipment used inside (and outside) the exhibition halls with a lifting capacity greater than 200 kg must have been checked by the supervisory authorities during the last year and the ropes and chains checked within the last 3 months. It must be provided with an operation and maintenance manual and must bear the CE mark for conformity with European standards (Machinery Directive). Such equipment may be used solely in the assigned area. If this is not possible, the area affected by the lifting operation must be temporarily cordoned off after obtaining authorisation from ModenaFiere S.r.l.. so as to prevent access to unauthorised persons. The operation must be halted if any unauthorised person should enter the hazard area and suspended until the risk has been eliminated.

4.3. SAFETY EXITS

The floor plan published on the website www.modenafiere.it shows the layout of the escape routes and the locations of the emergency exits from each hall, which must be kept clear and easily accessible at all times. In order to assure safety during the set-up/dismantling operations, some events use a system of aisles that must be kept free at all times .

4.4. FIRE FIGHTING SYSTEMS AND EQUIPMENT

All halls are equipped with:

- automatic fire detection system
- button-operated fire signalling system.

A sprinkler fire fighting system is installed in halls A and B, central gallery. All halls are equipped with fire-fighting boxes containing extinguishers and/or hose reels and alarm buttons, the locations of which are shown on the floor plan published on the website www.modenafiere.it.

4.5. SAFETY SIGNS

It is obligatory to observe, and ensure that others strictly observe, the prohibitions, obligations and warnings shown on the safety signs. In particular, the transport routes and the routes reserved for the emergency services must be kept free for vehicles and for pedestrians.

5. INFORMATION ON RISKS (Art. 26 Decree Law 81/08)


Information on the risks present during the set-up, dismantling and exhibition stages

Information on the risks present during the stages of stand set-up and disassembly and relevant behaviour (Art. 26 Decree Law 81/08).
tabella


Information on the risks present during the set-up and disassembly stages in the external areas around the exhibition halls, in the car parks, transit areas and goods handling areas and relevant behaviour (Art. 26 Decree Law 81/08).
tabella

Information on the risks present during exhibitions in the stands and relevant behaviour (Art. 26 Decree Law 81/08). During the stage examined below, in the exhibition halls there are many stands set up at the same time and potentially large numbers of people present; all behavioural and technical measures must be adopted with a view to assuring the safety of trade fair personnel and above all of the public present during the exhibition.

tabella



6. THE MAIN (NOT EXHAUSTIVE) PREVENTION MEASURES FOR REDUCING INJURIES DURING THE STAND SET-UP AND DISMANTLING OPERATIONS

EQUIPMENT FOR WORKING AT HEIGHTS


This equipment may comprise rolling scaffolds, fixed scaffolding, self-elevating platforms or other equipment that guarantees similar levels of fall safety. A ladder may be used for small-scale work that does not require the application of a horizontal force or movements that may place the worker in a condition of precarious equilibrium. Other frequent sources of risk are associated with cutting equipment (cutting-off machines, circular saws, etc.), the absence of guardrails or protection against falling from working platforms of stands and scaffolding and the lack or incorrect use of safety harnesses. The use of unsuitable equipment is a violation of art. 71 of Decree Law 81/08 subject to 3 to 6 months imprisonment or a fine from 2,000 to 10,000 euro.

SAFETY PLANNING

According to current provisions concerning health and safety in the workplace, each employer must prepare a SAFETY PLANNING DOCUMENT that covers all the operational stages of work, with particular attention to the STAND SET-UP AND DISMANTLING PLAN.

In the cases established by art. 88 of Decree Law 81/08, the employer must draw up the Operational Safety Plan (POS). As an example, the following are some of the minimum contents of these documents:
1. identification data of the contractor;
2. the specific tasks performed by each figure present on site;
3. a list of the equipment and machines used for assembly and disassembly of the stand;
4. procedures for assembly and disassembly of the stand and the relevant equipment and PPE, complete with executive drawings (layouts).


LADDERS

For work to be performed at a height of more than 2 metres, ladders may not be used unless it is not possible to use other equipment (e.g. rolling scaffolds) that is considered safer (art. 111 subsection 3 Decree Law 81/08).
If ladders are used, the requirements of art. 113 subsection 6 Decree Law 81/08) must be observed :

- they must be positioned in a stable manner
- they must rest on a support that guarantees the horizontal position of the rungs - they must be fixed or provided with non-slip devices or other solutions of equivalent effectiveness (not positioned on sheets of paper, plastic or anything else liable to reduce grip)
- they must project sufficiently above the landing surface if no other securing devices are provided
- they must be used in such a way that the worker has a safe foot and hand hold at all times
- they must not have strips of wood nailed onto uprights
- they must be used by only one person at a time
- they must not be positioned in proximity to doors that open towards them or in passageways
- the user must not stand or sit astride the ladder and must not move the ladder while standing on it.

ModenaFiere

ROLLING SCAFFOLDS

- They must be complete with the instruction manual provided by the manufacturer and must be mounted with all the parts provided by the manufacturer
- the working platform must be complete
- the guardrail must be at least 1.00 m high on all sides and complete with cross bracing and toeboard
- they must be anchored at least every two levels
- when the rolling scaffold is being assembled and disassembled at height, the worker must be secured to a safety harness fixed to a suitable solid support
- for access to the scaffold, the dedicated access ladder which is a component of the structure must be used
- when the rolling scaffold is in use, the wheels must be locked and the scaffold stabilised using outriggers.


ModenaFiere

LIFT TRUCKS

Inside closed spaces such as exhibition halls, equipment powered by diesel or other types of fuel that generate and release harmful substances by combustion may not be used unless they are equipped with effective collection systems. Furthermore, lift trucks:
- must not be used for transporting and lifting persons
- must be equipped with appropriate acoustic and luminous signalling and warning devices and with lighting.

SAFETY HARNESSES

1) During stand set-up work in which workers are exposed to risks of falling from heights or into cavities, if it is not possible to provide protective decking or guardrails workers must use suitable safety harnesses with upper strap connected to lanyards (UNI EN standards 361, 354, 795, 365)
2) The length of the lanyard must be such as to prevent falling by means of a work positioning system (UNI EN 358). If this is not possible (for reasons of mobility of persons), considering that the fall height is no greater than 4.00 m, the free fall height must not be greater than 60 cm so as to avoid the need for energy absorbers
3) All components of the fall-prevention system must be accompanied by the instruction manual provided by the manufacturer and the dealer (UNI EN 365)
4) For correct use of safety harnesses, it is very important for the employer to adequately inform and train workers and subsequently check their level of training.

ELECTRICAL CONDUCTORS

All wires, plugs and sockets must be adequately insulated. In particular, electric cables must consist of a double protective sheath (in good condition) and the plugs must have a cable gland. Furthermore, the position of the cables must be constantly checked to avoid obstructing passageways and transit routes.

CUTTING-OFF MACHINES

- must be provided with a protective guard so that during work only the active portion of the disc remains free
- the start switch must be of the continuous pressure type in such a way that the machine stops when it is released (or alternative measures of equivalent effectiveness adopted)
- must be equipped with a device (e.g. spring, counterweight, etc.) that recalls the head to a high rest position with guards covering the disc
- must be equipped with a dust collection system
- must be equipped with a solid adjustable guard capable of preventing accidental contact between the worker and the blade and of intercepting chips
- must be equipped with a riving knife

CIRCULAR SAWS

- must be provided with guards on both sides of the blade in the section projecting below the work table so as to prevent contact
- must be provided with a dust collection system.

ModenaFiere

TRUSS SYSTEMS

ModenaFiere

- Fit electrical circuits and elements as far as possible on the ground.
- Carefully read the instructions for assembling the structures provided by the manufacturer. Do not omit any elements and do not make modifications to assembly unless specifically permitted by the manufacturer. Always brace the structure where required
- Check in advance the consistency and grip of the floor on which the structure is to stand. If necessary, use planks to distribute the load. To support the structure, never use materials liable to break under its weight
- Always check that the uprights are perfectly vertical (level or plumb line).
- Always make sure that ropes, chains, hooks or couplings to be used for lifting horizontal elements are in good condition and free of defects liable to affect their strength
- Before commencing lifting, ensure that people move away from the operating area and stand in a position outside the area where there is a crushing risk
- Start lifting slowly and check that the raised elements remain in a horizontal position
- On reaching the final position, do not forget to fit the safety blocks or couplings provided to prevent horizontal elements of the structure from falling.

OBLIGATORY USE OF:

ModenaFiere


ModenaFiere! FALLING OF PERSONS FROM A HEIGHT
! FALLING OF ELEMENTS DURING LIFTING
! STRUCTURE TIPPING OVER
! CRUSHING


ADJUSTING THE SPOTLIGHTS

ModenaFiere

Walking or climbing on the structure is prohibited: the spotlights must be adjusted using rolling scaffolds. Use of just a ladder resting against the structure is prohibited.

BUCKET TRUCKS

Always read the instructions provided by the manufacturer. Position the bucket truck on stable, flat and as far as possible horizontal ground. Block the vehicle and lower the outriggers, interposing planks or boards of adequate strength if the ground is unstable. All operations must be performed by the operator on board using the bucket controls. The controls on the truck may be used by the ground operator only when the operator in the bucket is unable to perform the operations due to malfunctions or physical inability or when operations have to be performed without an operator on board. The bucket must not rest against fixed or mobile structures.
The following are forbidden:


ModenaFiere - climbing onto the bucket when it is already extended
- descending from the bucket before it reaches its rest position
- for two people to enter the bucket simultaneously (if not specifically envisaged)
- adding superstructures to increase the reachable height
- using the equipment in strong wind
- applying lateral stresses to the boom or using it to raise weights (unless specifically envisaged for the type of equipment)
- moving the vehicle when the bucket is not in its rest position or with the operator on board;


ModenaFiere

! STRICTLY OBSERVE THE LIFTING CAPACITY MARKED ON THE BUCKET
! OBSERVE DISTANCES FROM OVERHEAD ELECTRICAL LINES
! CORDON OFF AND MARK THE AREA BELOW THE BUCKET OPERATING ZONE

OBLIGATORY USE OF:
ModenaFiere

SELF-ELEVATING SCAFFOLDS

- Before use be sure to read the instructions provided by the manufacturer in the instruction and maintenance manual and use the scaffold only in the prescribed manner
- check the resting surface: if necessary, interpose planks to distribute the load on the ground and level the base to ensure that the scaffold is vertical
- compensate for gaps that are created underneath the wheels due to the use of levellers by interposing wooden planks
- lock the wheels
- never climb up or down on the structure
- do not move the scaffold with persons or materials on it.
- pay attention to overhead electrical lines and always maintain a safe distance
- do not add other structures to increase the useful height
- release tension from extension ropes by using the dedicated locking systems
- always retract the scaffold before moving istands and relevant behaviour (Art. 26 Decree Law 81/08).
During the stage ext and when work is completed.

ModenaFiere! FALLING OF PERSONS FROM A HEIGHT
! FALLING OF MATERIALS FROM A HEIGHT
! STRUCTURE TIPPING OVER
! ELECTRIC SHOCK

OBLIGATORY USE OF:

ModenaFiere

7. RULES OF CONDUCT

Exhibitor’s obligations and prohibitions

- It is forbidden to apply loads to the structures of the halls, walls or light poles, etc.
- It is forbidden to smoke either inside the halls or outside in proximity to combustible materials, even during the periods of stand set-up and disassembly. The Exhibitor must ensure that the smoking ban is observed inside his stand.
- It is forbidden to discharge waste water without specific authorisation.
- It is forbidden to lift manhole covers.
- It is forbidden to leave dangerous tools or equipment unattended.
- The exhibitor may not make direct connections to the utilities (water, electrical energy, compressed air, telephone) either himself or through third parties not authorised by ModenaFiere. As regards the electrical system, during the stand set-up and disassembly stages, only the service sockets within the power limits indicated may be used. If these sockets are used, special care must be taken when positioning extension cables, which must be adequately protected and must not obstruct movement within the exhibition centre. In accordance with specific safety legislation, when using multiple sockets measures must be adopted to ensure that contact with live parts is not possible without the use of special equipment. During the disassembly stage, the Exhibitor must make sure that the electrical system has first been disconnected from the power supply.
- It is forbidden to tamper with seals or locks on the electrical energy supply boxes.
- It is forbidden to leave the electrical power supply to the stand turned on during the hours when the exhibition centre is closed, even during the stand set-up and disassembly stages.
- It is forbidden to bring explosive, asphyxiating or otherwise dangerous materials into the exhibition centre, to light fires without due precautions and the necessary authorisations from the competent authorities, and to introduce or use compressed or liquefied gas cylinders and to launch air balloons.
- is forbidden to use naked flames (candles, fireplaces, t-light, etc…);
- It is forbidden to leave machinery or motor vehicles with fuel-filled tanks on display;
- It is forbidden to abandon pieces of stand construction materials such as carpet, fragments of glass or pottery or residues of any kind in the exhibition centre.
- It is forbidden to operate machinery of any kind capable of generating noise or radios, video recorders, cassette players, musical instruments or any other sound equipment without prior written authorisation from ModenaFiere. In any case such equipment must be operated in such a way that the sound level is within the limits established by applicable legislation
- Each Exhibitor is obliged to install in a clearly visible and accessible position in the stand a suitable extinguisher having the characteristics indicated in legal standards and regulations, and to train personnel on the stand in the appropriate use of the fire extinguisher itself.
- Personnel performing the work must wear safety footwear in order to avoid the risk of injury to feet due to the presence of waste materials such as nails and glass and to reduce the crushing risk to feet.
- The stand set-up personnel must use safety equipment appropriate to the risks associated with the specific activities and the tools used (hard hat, protective gloves, face shields, etc.).
- Each exhibitor is required to deliver, at least 20 days prior to the start of event set-up, the “Prevention of accidents at work information form” and the “Electrical plant declaration form”, duly compiled and signed. These forms, in any case, must also be presented even in the absence of set-ups

Presentation of prefabricated structures, cranes, scaffolding, etc.; displayed moving machinery, displayed machinery

For the presentation or use of prefabricated structures, elevators, self-elevating cranes and similar equipment, scaffolds, provisional reinforcement and scaffolding in general, the Exhibitor not only guarantees full application of all the safety and other legislation, regulations and standards of good practice, as well as those dictated by experience and caution for the entire period of time spent in the exhibition centre, but also undertakes to scrupulously observe instructions given by ModenaFiere.
No machinery of any kind may be operated. Exceptions may be granted in writing by the Operations Division of ModenaFiere provided this does not constitute any disturbance, risk or danger for third parties.
Machinery may not be operated inside the halls by means of interior-combustion engines and must not require the use of fuel or gas cylinders.
In any case, the exhibitor is obliged to provide machinery and equipment with all the necessary devices for preventing injuries, irritating noises, unpleasant smells and emissions of gases and liquids.
Machinery, plant and equipment to be displayed must meet accident prevention and all other legislation, regulations and standards of good practice, and must be backed by the required administrative documentation issued by the competent authorities. The Exhibitor shall assume all criminal and civil liability for injury and/or damage that may be caused to third parties due to failure to observe or violation of the relevant regulations and/or instructions.

Aspects relating to the simultaneous presence of more than one operator


Given the likely presence of more than one operator in the same workplace at the same time, each company is responsible for ensuring that operations that may be dangerous to others are not performed. In particular:

- It is forbidden to occupy space outside one’s own stand when performing work. If this cannot be avoided due to proven technical requirements, the escape routes must be kept clear at all times. The company using spaces outside its own stand must ensure that this does not constitute a hazard for workers from other companies.
- It is forbidden to accumulate processing waste material. The company must remove waste gradually as it is produced.
- The work carried out by each company must not constitute a hazard for other workers.
- As regards the use of vehicles or lift trucks inside the exhibition centre, companies must strictly observe the relevant provisions and prohibitions.
- It is forbidden to obstruct the emergency routes.
- It is forbidden to leave dangerous tools or equipment unattended to avoid the risk of personal injury through contact. Tools that due to specific requirements have to be left unattended in stands must be disabled in such a way that they cannot operate.
- It is forbidden to abandon stand set-up materials and/or parts thereof in such a way that they may pose a danger to others.

It should be remembered that providing employees with personal protection equipment in order to comply with laws regarding emissions of dust or noise may not guarantee observance of the laws due to the simultaneous presence of workers from other companies. When setting up exhibition stands, the stand construction companies must consider the presence of the public, so they must adopt solutions that guarantee the safety of public and exhibitors in accordance with applicable legislation
8. STAND SET-UP CRITERIA

8.1 MATERIALS USED
In order to assure the greatest possible effectiveness of the overall safety conditions in the exhibition centre, Exhibitors must observe and ensure that the stand builders observe the fire regulations.

In any case the materials used for stand building must meet the following requirements:

a) solely incombustible, inherently fireproof or fireproofed materials must be used;
b) the use of plastic materials that are not “class 1” may not be used, even on panels (e.g. expanded polystyrene);

IT is also forbidden to use non-fireproofed synthetic fibre fabrics, varnish, paint, glues not conforming with class 1 or class 2, reed mats, mats, trellises and curtains comprising thin strips of wood or similar materials.

1. Where non-combustible material is used, the exhibitor shall provide:
- a written declaration certifying the use in stand set-up of the material indicated.

2. Where Class 1 and/or Class 2 material is used, the exhibitor shall provide:
- the “test report” for the material issued by the Ministry of the Interior - General Directorate for Civil Protection - Fire Prevention study and experiences centre (Rome-Capannelle) or legally recognised authorities and laboratories.

3. Where material fireproofed at origin or fireproof treated is used, the exhibitor shall provide:
- for material fireproofed at origin: the “test report” for the material issued by the Ministry of the Interior - General Directorate for Civil Protection - Fire Prevention study and experiences centre (Rome-Capannelle) or legally recognised authorities and laboratories;
- for fireproofed treated material: the “Fire-Proofing Certificate” prepared by whosoever materially performed the protective treatment, which must indicate:
a) the company name of the exhibitor, the number of the hall and the number of the stand;
b) the list of materials subjected to fire-proofing treatment;
c) the date fire-proofing was performed (no earlier than six months prior to the start of the Event);
d) the surface treated;
e) the main features of the product used (enclose relative certificate);
the warranty certificate of proper execution by whosoever materially performed fire-proofing work and the consequent undertaking to waive ModenaFiere S.r.L. and third-parties of every and any responsibility for compensation of any damage that may be caused to people and things of third-parties.

f) any damage suffered directly by ModenaFiere S.r.L.. .

The products to be used for fire-proofing must be approved by the Ministry of the Interior- General Management for Civil Protection and Fire Prevention Services or by legally recognised Authorities and laboratories.

NOTICE

Exhibitors are reminded that fireproofing treatment of fabrics, if properly performed, may retain the protective features indicated by the company supplying of the product for a maximum of six months; this is provided that:
- after disassembly, the treated fabric is stored and kept in a dry place,
- during the previous six months, the treated fabric is not washed, ironed or cleaned using carpet beaters and the like.
Fabrics fire-proofed at origin are commercially available.

Fabrics fire-proofed at origin must pass fire reaction tests in accordance with the standards defined in Ministry of the Interior circular n.12 dated 17.05.1980 and D.M. dated 26.06.1984.
ModenaFiere S.r.L., at its complete discretion, even by means of specific organisms or its officials, it may take samples, or arrange for them to be taken, of the products and materials used for protective treatments and stand set-ups.
Non-observance of these standards and those in this regard indicated in the “Technical Regulations and General Conditions of Participation at the Event” as well as the dispositions given in this folder, shall entitle ModenaFiere S.r.L. - whenever such non-observance is found - to take precautionary action that may involve the injunction for partial or total disassembly of the stand and the declaration of unsuitability of the stand itself.

8.2. ALLACCIAMENTI

A. ELECTRICITY

The stands may be connected to the power supply only by personnel from specialised companies specifically appointed by ModenaFiere, who will identify what they consider – in their unquestionable judgement – to be the most suitable connection point. As stated above, the connection to the mains power supply may be made solely by personnel from companies appointed by ModenaFiere, while the exhibitor is responsible for installing at his own expense the connecting cable from the supply point described above to the electrical panel in his stand.

Characteristics of electrical current

The electricity supply system has a total of 4 live conductors, three-phase plus neutral: the power supply consists of alternating current at a mains frequency of 50 Hz (with a margin of tolerance of ±2%) and a voltage of 400 Volt three-phase and 230 Volt single-phase (with a margin of tolerance of ±10%).
ModenaFiere is not responsible for variations in the above-mentioned values attributable to the power grid of the power distribution company.

Installation of the electrical systems

The electrical systems must be implemented to the highest standards (law 186 of 1/3/68 and subsequent amendments) taking account of the characteristics of the place of installation (CEI standard 64-8: 711 “Trade fairs, exhibitions and stands”; 751 “Places subject to greater risk in the event of fire”; 752 “Electrical systems in public show and entertainment venues”).
The main normative references are:
IEC-CENELEC-CEI (64-8) standards
D.M. 37/08 of 22.1.2008 and subsequent amendments and supplements
Amalgamated Law 81 of 9 April 2008 and subsequent amendments and supplements
All components must bear CE markings.

For installation of the electrical systems, in accordance with art. 8 of Ministerial Decree (D.M.) 37/08, the exhibitor must assign the work to authorised firms pursuant to art. 3, D.M. 37/08 and the indications of the Amalgamated Law on safety.

General design and safety technical standards

The Exhibitor must check the power supply voltage when connecting his system, releasing ModenaFiere and the personnel and/or companies appointed by ModenaFiere from all responsibility for personal injury or damage that may derive from failure to do this. In any case the electrical systems must be considered live at all times, even in the event of a temporary interruption of the electrical power supply.

The Exhibitor must also observe the requirement that the electrical system be designed by an authorised technician in accordance with Art. 5 of Ministerial Decree 37/08.
Each Exhibitor must submit to ModenaFiere the forms “declaration of conformity of the system to the highest standards”: in the absence of said document, personnel operating on behalf of ModenaFiere will not connect electricity to the stand.
Moreover:

- fitters-exhibitors are absolutely forbidden to open the covers of the pits in the halls;
- it is forbidden to tamper with seals or locks protecting stand power supply sockets.

In the case of electrical systems implemented by foreign companies, responsibility for checking that the installations comply with applicable Laws and CEI Standards lies with the Exhibitor. This may be done by an authorised technician, who must submit the design and the certification of the systems.
The following are the main instructions to be followed in designing and implementing the electrical systems:

Circuit-breakers

Downstream of the switch provided by ModenaFiere a general omnipolar magneto-thermal circuit-breaker must be installed to enable power to be disconnected from the system as a whole. This circuit-breaker must have a breaking capacity of no less than 6 kA and a rated current carrying capacity consistent with the power required to feed the system, coordinated with the power supply line.
Downstream of the main switch there must be a number of omnipolar magneto-thermal circuit-breakers equal to that of the feeder lines: up to 5 feeders are permitted downstream of a single switch.
For all feeders, differential protection with high sensitivity and a rating no higher than 0.03 A must be guaranteed (for simple systems, a single automatic differential magneto-thermal circuit-breaker may be used).
In accordance with CEI 64-8 standards, circuit-breakers with a greater differential rating will be permitted only for electrical machines fed with a separate line not supplying other users (in any case the rating value may not exceed 0.3 A selective).
The circuit-breakers must be located inside dedicated wall-mounted enclosures or fixed at a height no greater than 0.5 m from the floor, in a position that is easily accessible to safety personnel and therefore not locked away in storerooms or similar places.
The physical conditions of the controlling and protection devices must be such as to enable the plate data to be read; if it is not possible to read the plate data, these circuit-breakers must be replaced immediately.

Lines and cables

The sections of the cables must be in proportion to the load and there must be a safety margin of 30% in relation to the maximum permitted capacity. In any event, the minimum section that may be used is 1.5 mm2.
The electrical distribution systems must use fire-resistant cables and/or conductors with a nominal voltage no lower than 450/750 V compliant with the CEI standard for public show venues and subject to greater risks in the event of fire.
Cables up to 2.5 m from the floor level or within reach of members of the public must be protected against mechanical damage by suitable means (rigid tube, sheath, protective duct etc.).

Junctions

In accordance with standard CEI 64-8, shunts must be made by means of appropriate shunt boxes. All cable junctions must be made by means of terminals enclosed in fully insulated boxes.
The connections of earth conductors must be made by means of clamps and must be assured against loosening.

Sockets and plugs

In accordance with standard CEI 64-8, plug and socket outlets in areas open to the public must be of the type with a cover or must be fitted with protective shields for the socket holes and have a dedicated protective device.
In other places a maximum of 5 (five) sockets may be protected by a single protective device.
For fixed sockets for domestic or similar use, the axis of insertion for the corresponding plugs must be horizontal and at least 17.5 cm from the floor level when wall mounted, 7 cm if on ducts and 4 cm if on turrets.
The plugs must have an earth pin and prevent access to the parts under tension.
Multiple sockets (triple and/or adaptors and/or reductions) are not allowed.
Plug and socket outlets with a capacity in excess of 16 A must be fitted with an electrical and mechanical interlock.

Connection of devices powered by flexible cable

In accordance with standard CEI 64-8, connecting cables for movable devices must be as short as possible and for this purpose the sockets must be installed as close as possible to the user. Extension cables may be used provided that they are fitted with a socket with an interlock device for currents in excess of 16 A. For currents below 16 A the cable coupler must be fitted with a holding device that prevents accidental removal.

Accessibility of energy supply points and positioning of electrical devices

In accordance with legislation, the supply points from which the energy is delivered (panels and traps) must be easily accessible and available for inspection and be free of any obstruction so that they can be checked and the connection made by the responsible person.
In areas accessible to the public, the handling, monitoring and protective devices must be located in a position accessible exclusively to the authorised stand personnel and the authorised ModenaFiere personnel.

Earthing

In accordance with standard CEI 64-8, the distribution system is a TN-S type: all the fixed users that form part of the stand furnishing, with the exception of those that are double insulated, as well as all the sockets and all the metal structures, must be earthed to the node supplie
d by ModenaFiere S.r.l. at the time of connection using a yellow/green conductor with a minimum section of 6 mm2 by means of appropriate bolted, ring or clamped terminals.
Metal structures shall be understood as any metallic part of the stand that may come into simultaneous contact with the public and the electrical system.

Spotlights and lighting equipment

Lighting equipment must be flame and ignition resistant (CEI standard) and suspended lamps must be mounted in such a way that their movement does not cause mechanical stress to their power supply cables. For the purposes of safety, lighting equipment must be fixed in a stable fashion as prescribed by the manufacturer and protected by a dual safety system (chain or steel wire) against falling, either accidentally or in the event of collapse of their supports. Fixing solely by means of clamps is not sufficient.
Lamps must not be within reach of the public and must therefore be installed at a height greater than 2.5 metres from the floor.
Furthermore, in transit areas they must be located and protected in such a way that they cannot be damaged by impacts or other mechanical actions. All spotlights must be equipped with specific anti-shock protection and with protective screens to prevent incandescent material from being projected in the event of breakage.
In accordance with standard CEI 64-8, lighting equipment must be maintained at an adequate distance from the objects being illuminated and well clear of combustible materials as shown in the following table:
- 0.5 metres up to 100 W
- 0.8 metres from 101 to 300 W
- 1 metre from 301 to 500 W

In the case of reticular and similar structures supporting the lamps, a certificate signed by a qualified technician must be issued upon completion of the work.

B. WATER

A standard water outlet is provided inside the stand with a flexible pipe equipped with Ø ½” shutoff valves.

Installation and implementation of water system

Connections to the water inlets may be made exclusively by personnel from companies appointed by ModenaFiere for the water systems.
The Exhibitor must use top quality materials and equipment, and the systems must be designed and installed to the highest standards in relation to the mains pressure (6 bar).
At the end of installation, the declaration of conformity of plant (D.Ls 81/08) must be consigned to the Organiser or to ModenaFiere
The Exhibitor releases ModenaFiere and the companies appointed for the water systems from all liability for personal injury or damage to property that may be caused by these systems.

C. COMPRESSED AIR

In order to obtain the supply of compressed air, a specific request must be presented 30 days prior to the Event to the Technical Office of ModenaFiere which will issue conditions of supply, tariffs and operative specifications for the service.
Connections to delivery sockets may only be made by personnel of companies authorised by ModenaFiere. A standard compressed air outlet (up to 9,000 l/h) is provided inside the stand with a flexible pipe equ
ipped with Ø ½” shutoff valves (supply pressure between 7 and 8 bar).
ModenaFiere reserves the right to provide this service by means of individual compressors located on the individual stands.
For the portion of the system for which it is responsible, between the point of delivery by ModenaFiere and its points of use, the Exhibitor must use top quality materials and equipment, and the system must be designed and installed to the highest standards in relation to the pressure indicated.
The Exhibitor is strictly forbidden to make its own connection to the ModenaFiere delivery point or to use personnel not authorized by ModenaFiere.
The Exhibitor releases ModenaFiere and the companies appointed by ModenaFiere for the water systems from all liability for personal injury or damage to property that may be caused by directly installed systems .

D. COMUNICATION

Installation of telephone or Internet system
The connection will be made by ModenaFiere’s authorised provider, who will deactivate the connection at the end of the Exhibition.
The Exhibitor is responsible for all activity carried out via the Internet connection and telephone lines made available by ModenaFiere. In particular, the Exhibitor may not transmit, process, disseminate, store or handle in any way contents of a child pornographic, pornographic, obscene, blasphemous or defamatory nature or otherwise contrary to law, public order and public morality. In any case the Exhibitor maintains legal ownership of all information transmitted over the Internet and assumes full responsibility in civil and criminal law for the content of this information.

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