Modenafiere
Gruppo BolognaFiere
MODENAFIERE
D.U.V.R.I. risks generated by interference between activities conducted simultaneously in the same workplace during the stages of stand set-up and disassembly
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- VALID FOR THE PRE AND POST FAIR PERIOD AND DURING EXHIBITION -
Ref.: Art. 26 Leg. Dec. 81/08 as amended
Art. 26 Obligations relating to tender, work, or supply contracts.

1. If the employer assigns works, services and supplies to a contracting firm or to self-employed workers within the company, or to a single production units of same, as well as in the context of the company’s entire production cycle, the employer:
a) must check, using the methods provided by the decree referred to in Article 6, sub-section 8, letter g), the technical and professional qualifications of said contracting firms or self-employed workers in relation to the works to be assigned by contract or by means of work or supply contract. Until the effective date of the decree referred to in the preceding sentence, this check is to be conducted as follows:
1) a certificate of registration must be obtained from the chamber of commerce, industry and artisanship;
2) the contracting firm or self-employed workers must provide self-certification that they meet the technical and professional qualification requirements pursuant to article 47 of consolidated text of the laws and regulations pertaining to administrative documentation, as referred to the Italian Presidential Decree no. 445 of 28 December 2000;
b) these parties must be given detailed information on the specific risks that exist in the place in which they are called on to work and on the preventive and emergency measures adopted in relation to their activities.
2. In the situation referred to in sub-section 1, employers, including subcontractors, must:
a) cooperate in implementing measures to prevent and protect against risks of workplace accidents relating to the work activity established in the contract;
b) coordinate procedures to prevent and protect against risks to which workers are exposed by sharing information for purposes that include eliminating risks due to interference between work carried out by the various companies involved.
3. The employer must promote cooperation and coordination as indicated in sub-section 2 by preparing a unified risk assessment document that specifies the measures adopted to eliminate or, if this is not possible, reduce to a minimum, risks due to interference. This document must be attached to the supply or work contract (……….). The provisions of this sub-section are not applicable to specific risks peculiar to the activity of contracting firms or of individual self-employed workers.
4. Without prejudice to current legal provisions regarding joint liability for non-payment of wages and of social security and insurance contributions, the employer is jointly liable with the contractor and with each sub-contractor (if any) for all injuries for which the worker, whether employed by the contractor or by the sub-contractor, is not compensated by the National Institute for Industrial Accident Insurance (INAIL) or by the Social Security Institute for the Maritime Industry (IPSEMA). The provisions of this sub-section are not applicable to injuries deriving from specific risks peculiar to the activity of contracting or sub-contracting firms.
5. Costs related to work safety, in particular those peculiar to the activity of the contracting firm, must be explicitly stated in each sub-contract, contract, and supply contract, even if existing at the effective date of Article 1559 of this Decree, with the exception of contracts for the supply of essential goods and services (articles 1655, 1656 and 1677 of the Italian Civil Code), subject to invalidity in accordance with article 1418 of the Italian Civil Code. (……………..).
On request, this data may be accessed by the safety representative and by local officers of major national labour unions.
6,7.(……..)
8. All workers employed by the contractor or sub-contractor must wear a photo identification badge indicating the worker’s name and the employer’s name when doing any work subject to a contract or sub-contract..


Data: 14 October 2013    Rev. 02/2013
1. GENERAL
This document is the “UNIFIED DOCUMENT ON ASSESSMENT OF RISKS INDICATING MEASURES ADOPTED TO ELIMINATE INTERFERENCE” (“DUVRI - Interference Risk Assessment Document”) as required by Article 26 of Italian Legislative Decree 81/2008 as amended.
Cooperation agreements in force between the Organiser and each Exhibitor are formalised by way of the agreement in possession of the parties.
This document is an integral part of the "Technical Regulations and Conditions for Participation in the Exhibition" and "Safety Regulations of the Exhibition Centre" attached hereto and refers to the periods of activity in the exhibition centre identified as follows:

•  pre exhibition: fitting up days in preparation for an event;
•  exhibition: ongoing event;
•  post exhibition: dismantling days.
These periods are defined in the above mentioned “Technical Regulations and Conditions for Participation in the Exhibition”.
This document is relevant to the following parties:

a) ModenaFiere srl
Company Name: ModenaFiere srl, with head offices in Modena (MO), Italy, Viale Virgilio

PHONE +39 059.84.83.80
FAX + 39 059.84.87.90
VAT Number and Tax Code 02320040369
C.C.I.A.A. (Chamber of Commerce) registration Modena REA (economic and administrative
index) 281649
INAIL (National Institute for Industrial Accident Insurance) registration no. 004513160/63
clerk no. 10853110 technical clerk no. 10853109
INPS (National Institute of Social Insurance) no. 5006198146
Employer: Paolo Fantuzzi
Health and Safety Manager: Roberta Bini
Appointed Doctor: Alessandra Mussi
Safety Representative: Silvia Pozzi
Activity carried out by the company: trade fair activity

b) Trade Fair Organiser
Depending on the type of event, the Organiser may be:
1.    ModenaFiere srl
2.    other Companies/Entities that promote, organise and manage the event in the area of the "ModenaFiere" Exhibition Centre.

c) Exhibitor Companies:

Exhibition Centre.

d) Fitting Companies:
Companies hired directly by the Exhibitor, Organiser or, in case of subcontracting, a Fitter
for the set-up and dismantling of the available exhibition space.

d) Suppliers to ModenaFiere srl and/or the Organiser.
Hereinafter the “Contracting Party” will refer to any company (Exhibitor, Fitter, Supplier,
Organiser, etc.) who assigns to other parties “Contractors”, work/supplies and installation/services within the “ModenaFiere” Exhibition Centre.

If the “Contracting Party” carries out any activities or work with its own employed personnel,
then it will also be a “Contractor”.

2. CONTRACTS AND SUB-CONTRACTS
With regard to all supply contracts, sub-contracts and work contracts, the Contracting Parties must comply with the provisions of Article 26 of Italian Legislative Decree 81/2008 as amended.
Contracts and sub-contracts must be formalised in writing so that sub-contractors will assume all of the obligations provided for the contractor and those stated in this document, in "Technical Regulations and Conditions for Participation in the Exhibition" and in "Safety Regulations of the Exhibition Centre".
As required by law, the Contracting Party must check the technical and professional qualifications of all contracting and sub-contracting companies.
Please see the Memorandum for Exhibitors attached to this document.

3. INFORMATION PROVIDED BY THE ORGANISER ON THE SPECIFIC RISKS PRESENT IN THE EXHIBITION CENTRE AND ON THE PREVENTION AND EMERGENCY MEASURES
a) Organisation ModenaFiere S.r.l.:
Contacts for the activities to be carried out in the premises managed by ModenaFiere srl:
•  Secretariat PHONE +39 059.84.83.80 FAX +39 059.84.87.90
• Technical Department +39 059.84.88.99
•  Customer Service Department +39 059.84.88.99

b) Areas where the work is to be performed and exhibition calendar:
The floor plan of the exhibition centre is annexed.

c) Access to the areas where work is to be performed:
Unless otherwise indicated by the Organiser, the personnel of the Exhibiting/Fitting Companies must enter the Exhibition Centre from the driveway in Viale Virgilio and present their identification badges as required by article 26, subsection 8 of Italian Leg. Decree 81/08 as amended.
On entering the Exhibition Centre, the Exhibitor and Fitting Companies undertake to observe the contents of “Technical Regulations and Conditions for Participation in the Exhibition” and in "Safety Regulations of the Exhibition Centre".
The admission times and procedures are indicated in the above-mentioned Regulations.
The attached floor plans indicate:
• Site plan of the exhibition centre and internal roads;
• Floor plan indicating escape routes, fire-fighting equipment and first aid post.

d) Plants, Machinery and Equipmentpresent in the area subject to work and special
protection measures/systems to be adopted:

Work on live electrical systems
ModenaFiere   Caduta di persone dall’alto
The halls are equipped with electrical panels to power the equipment of Contracting Parties and
their Contractors (exhibitors, fitters, etc.) and with panels to supply electrical energy to the
stand. The methods of connection of the stands to the mains are listed in the Safety Regulations
of the Exhibition Centre.
In case of malfunction of service sockets or of electrical systems in general, contact
the ModenaFiere srl Technical Department immediately.

It is strictly forbidden to work on the electrical service systems or to personally
connect up the stand electrical system.
ModenaFiere   A PHOTOVOLTAIC SYSTEM IS INSTALLED ON THE CAR PARK COVERING AND ROOFING. IT IS FORBIDDEN TO THROW WATER ON THE PANELS AS THEY ARE ALWAYS LIVE IN DAYTIME.

Special measures/protection systems to be adopted:
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Note. The above list is not exhaustive. The equipment indicated is not owned by the Organiser, and it is therefore impossible to provide preliminarily a complete list of the equipment that will be present when work is performed. Before starting work, the contractor is required to carry out an inspection to determine the condition of the premises.

Contracting Parties and Contractors are strictly prohibited from borrowing any tools, machines,
and/or systems from other suppliers or third parties.

In case of lease/authorisation to use or hiring of machinery and equipment without operator (Art. 72 of Italian Leg. Decree 81/2008 as amended), Contracting Parties and/or Contractors must verify that such equipment conforms to the safety requirements specified in Annex V of Legislative Decree 81/2008 as amended, and that they include all necessary documentation.

e) Personnel present in the work zone:
The following personnel are present in the Exhibition Centre during set-up and dismantling
periods:
- Exhibitors;
- Fitters hired directly by Exhibitor and subcontractors (if any);
- Employees of ModenaFiere srl and of the Organiser;
- Suppliers to ModenaFiere srl and the Organiser.

f) List of accident prevention devices and PPE.
During the pre and post fair period, all personnetabellal working in the exhibition centre must be equipped with the following PPE – Personal Protection Equipment: * Use is optional depending on surrounding conditions.
° Use is mandatory in external areas adjacent to traffic zones during work.
^ Use is mandatory on platforms or baskets or work at heights in general if the operator is not
protected by temporary works, and in case of provision of antifall system (PPE III class with
compulsory training).
The individual employers are to decide the equipment and PPE according to the risks associated
with specific jobs.

g) First aid and emergency management:
The Contractor must have personnel that are specifically trained to provide First Aid, fight fires, and manage emergencies.
In case of technical and health emergencies, adopt the measures described in the emergency procedure attached.
Accidents must always be reported to the ModenaFiere Technical Department +39 335.349174 and +39 345 7551831 or to the Customer Service Department +39 338.68.34.546.

h) Connection to the following utilities:
The methods and connection points to utilities provided at ModenaFiere’s expense and/or
necessary for work must be arranged with the ModenaFiere srl Technical Department or with the
firms specifically appointed by ModenaFiere.

i) General rules of conduct:
1. Do not carry out any work (repairs or replacements) on live parts. Use only portable electrical tools with double insulation. Only fully functional electrical equipment must be used.
2. Do not leave electrical cables/extension cords on the floor, in areas of transit/walkways, or where they are exposed to crushing. Make sure that electrical cables are adequately protected against mechanical damage. Before starting to work and at the end of the day, check the efficiency of the electrical systems by visually inspecting the state of cables and connections.
3. All openings onto empty space must be protected with appropriate guardrails. (Annex XVIII 2.1.5 Italian Leg. Decree. 81/2008 as amended: the guardrail referred to in Art. 126 of section IV consists of one or more elements parallel to the floor, the upper margin of which is located not less than one metre from the walking area, and a toeboard not less than 20 cm high, placed edge-wise and resting on the walking area).
4. Make sure that passageways are not obstructed by scrap materials.
5. Follow the safety instructions on the safety cards for the products handled.
6. Use PPE suitable for the specific risks associated with the equipment, products and activities.
7. Enter work areas via specified passageways only; in particular, do not use unsafe routes.
8. Keep the workplace tidy; remove all obstacles that may cause risk of falling, slipping and injury from walkways.
9. Avoid dangerous situations for yourself and others, such as dangerous acrobatics, clothing that may become entangled with moving parts, handling bulky loads with methods that may harm third parties, using machines in improper ways.
10. Prevent access by unauthorised personnel.
11. Observe the “ Technical Regulations and Conditions for Participation in the Exhibition” and " Safety Regulations of the Exhibition Centre ".
12. Do not drink alcoholic beverages or take psychotropic substances.
13. The dispersion of dust generated when cutting materials (wood, ceramics, metals) must be reduced by using appropriate extraction systems or by performing the work outside the halls.
14. Do not use ladders if more suitable fixed and/or rolling scaffolds are available.
15. Each Contractor must dispose of waste in accordance with current law.

j) In general, the Exhibitor and/or the Contracting Party must:
•Have formalised in writing their supply contracts, sub-contracts, and work contracts with their suppliers according to the criteria provided by current law;
•Have checked the technical and professional qualifications for contracted and sub-contracted activities in accordance with art. 26 subsection 1, letter a) of Italian Leg. Decree 81/2008 as amended;
•If more than one company is involved in the stand set-up work, prepare the DUVRI (Interference Risk Assessment Document) regarding the activities that are to be conducted inside the relevant areas (stands) in order to coordinate contractors and subcontractors; in view of the type of activity, the DUVRI, which also refer to the general DUVRI of the exhibition, must contain a schedule of works.
• Have informed contracting firms of the risks present in the Exhibition Centre.

k) In general, Fitters, Suppliers and Contractors must:
• comply with insurance and social security regulations;
• possess the technical and professional requirements for the contracted activities;
• have checked the technical and professional qualifications of subcontractors and/or selfemployed workers in compliance with art. 26 subsection 1, letter a) of Italian Leg. Decree 81/08 as amended;
• have prepared the risk assessment document (or self-certification) pursuant to Italian Leg. Decree 81/2008 as amended;
• have designated the workers responsible for implementing fire-prevention and fire-fighting measures;
• have informed and trained employees with regard to the specific risks they may be exposed to in connection with their working activities (articles 36 and 37 of Italian Leg. Decree 81/2008 as amended), the use of PPE, and the specific risks associated with the contract in question by writing Safety Plans and/or procedures and schemes for setting up the stand;
•make and keep within a copy of the documentation available with reference to the above in case of controls by the Authorities;
• subject the employees to health surveillance as required by law.

6. SAFETY COSTS
Based on the instructions contained in this document, the Contracting Party must indicate the safety costs of contracted activities in supply contracts, sub-contracts, and work contracts.

The total amount of the works and/or services subject to contract/sub-contract/supply contract, including the costs of safety, must be specified in the contract, which must also indicate the cost of safety with regard to executing works with adoption of all appropriate means to prevent and protect against workplace risks generated by interference.
The assessed costs must include, among other things, the following items:

- specific information on workers per activity in the exhibition centre;
- PPE for interfering activities;
- barricades and barriers to indicate work in progress;
- specific signs.

7. ACTIVITIES CONDUCTED DURING THE EXHIBITION IN THE PRESENCE OF THE PUBLIC.
If activities are conducted in the presence of the public, in addition to compliance with the “Technical Regulations and Conditions for Participation in the Exhibition”, "Safety Regulations of the Exhibition Centre" and the instructions given in the previous sections, the firm carrying out the work must cordon off the areas and contact the ModenaFiere srl Technical Department if access to the areas is to be restricted for safety reasons.
In case of work inside the stands, the firm carrying out the work, must implement the
following PROCEDURE before entering a stand:
1. Notify the stand personnel and ask whether work can commence;
2. Co-ordinate work with stand personnel to identify work areas;
3. Refrain from performing any work or procedures requested by the stand operator
that are contrary to the "Technical Regulations and Conditions for Participation in
the Exhibition", to the "Safety Regulations of the Exhibition Centre" or to the
current law on work safety and industrial hygiene.
8. WORK INTERFERENCE
Is there any work interference?:
    YES       NO

The Contracting Parties and Contractors referred to in this document may work, both during set-up and disassembly operations and during the exhibition, in the stands and spaces managed by Exhibitors. There may be various types of interference, including:

1. overlapping of work activities in the same stand, with other firms, with fitters, or with the exhibitor’s activity;
2. interference with suppliers to ModenaFiere srl and ModenaFiere srl personnel responsible for supervising the fitters and exhibitors;
3. overlapping with work performed in adjacent stands;
4. interference with vehicular traffic in the hall and on roads.

The measures to be taken must necessarily be determined in situ on the basis of information received from ModenaFiere srl and current legislation on health and safety at work, and must be co-ordinated with the Exhibitor and with other workers present, taking special care to:
_separate the interfering activities in time or spatially by dividing the stand into separate areas;

_not to obstruct the longitudinal pathways and in particular the escape routes shown in the attached floor plan;

_if it should be necessary to work with ladders and rolling scaffolds in shared paths that can also be used by trucks, the area involved must be cordoned off and marked..

_ModenaFiere’s Supplier will not switch on power to the stand if a request has not been made to the relevant office - on delivery of the declaration of conformity prepared pursuant to the Italian Ministerial Decree no. 37/08 - and if stand personnel are not present for arranging the time of connection.

Measures adopted to eliminate observed work interference (non-exhaustive measures, see also "Technical Regulations and Conditions for Participation in the Exhibition" and "Safety Regulations of the Exhibition Centre")

Please refer to the following table to classify R risks:
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NOTE. Contractors must eliminate risks due to possible interference with set-up work performed by other firms and coordinate their activities as necessary. Each firm must work with its own tools and equipment: it is strictly forbidden to use any tools or equipment borrowed from other fitters/exhibitors..
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